Booking & Planning
Who should I contact for additional venue information, available dates or to book my Great Hall wedding?
Please contact our Facility Rentals Coordinator, Heather Lobban, at Heather.Lobban@parks.on.ca.
What is required to book?
A signed contract and deposit are required to secure your Great Hall wedding booking.
When are payments due? What methods of payment are accepted?
A 50% venue deposit is due upon contract signing and the remaining balance is due by your wedding day. We accept cash, debit, credit or cheque and can facilitate remote payment upon request.
What is the timeline for meetings?
A Floor Planning meeting (3-6 months before your wedding date) should take about 45 minutes to 1 hour. A Final Details meeting can be completed the week of your wedding (whether online or in-person). Most couples elect to complete this on the day of their Ceremony Rehearsal.
Do you allow pets at the wedding ceremony/reception?
We love our pets and bet you do too! You may bring your furry four-legged friend to your outdoor ceremony and include them in your exterior wedding photos as long as they remain on a leash at all times. For the safety and comfort to all your guests, we do not permit pets inside of the Great Hall except for service animals. Please ensure to make adequate arrangements for your pets in the event of inclement weather.
Do you have a list of preferred vendors or any recommendations?
Please contact your Great Hall representative about some fantastic local suggestions.
Do I need to include vendors in my seating plan?
Please ask their preference.
Do you offer a time for a rehearsal at the venue?
Yes. We will schedule a 1-hour Ceremony Rehearsal to take place within 48 hours prior to your wedding day. Your Wedding Coordinator will be in attendance, though, we also recommend having your wedding planner or individual completing the ceremony present to assist in the rehearsal.
Is the Great Hall open year-round?
Yes! The Great Hall is fully climate-controlled to provide you with comfort year-round. Please contact your venue representative regarding off-season wedding rates.
Set-Up and Teardown
What time can vendors set-up?
Vendors may start to arrive at 10:00 am on the day of your wedding. Deliveries must be made on the day of your wedding and must be removed within your allocated teardown period. The Great Hall will not store or hold items in advance of your contracted event timeline.
Will someone place my decor for me?
The Great Hall does not allocate staff to place your decor items. Your reception room will be available at 10:00 am to give you ample time for delivery and placement of your personal items. We suggest if you don’t have a decorator, assign a decor assistant to ensure that your decor is placed to your liking and can be moved throughout the event as needed.
Are there any decor limitations?
We ask that confetti, sprinkles, petals and glitter not be used for decoration.
Can I use real candles indoors?
Yes. Please ensure the candle holder fully contains the open flame; as a rule of thumb, aim for a height of 2 inches beyond the wick of the flame. All candle holders or containers must be non-flammable.
Are we allowed to hang ceiling decor?
Yes. All ceiling work must be completed by a licensed decorator.
When can I pick up my belongings following the wedding?
Please ensure all items are collected the night of the wedding and/or within the 2-hour timeframe the following day outlined in your venue rental agreement. We recommend allocating a friend or family member to assist you with this.
Where can I have my pictures taken at Fort Henry’s Great Hall?
Great Hall couples will have the opportunity to take wedding photographs throughout the grounds of Fort Henry, including within the walls of the Fort if seasonally appropriate.
Is the venue accessible?
The Great Hall is fully accessible. This includes the first tier of the outdoor patio as well.
Can I leave my car overnight?
Yes! We encourage your emcee to announce this to your guests.
Does the Great Hall have a private suite to get ready?
Our Wedding Suite is available for your exclusive use and your wedding party or special guests. It is located adjacent to the reception space and complete with a powder room, large full-length mirror, make-up vanity, and storage space. The room is a locked and coded room for the safe storage of your personal belongings.
Are there any activities in the area for my guests prior to the wedding?
Absolutely! Guests will have the opportunity to enjoy many exciting local activities such as a guided tour of Fort Henry National Historic Site. We recommend directing your guests to check out our seasonal offerings at www.forthenry.com.
What happens to my outdoor ceremony if it rains?
In case of inclement weather, your ceremony will be held inside the Great Hall. We will work with you to create a plan that will accommodate both your ceremony and reception.
Are there site restrictions that my photographer should be aware of?
Drone photography/videography is not permitted on the grounds of Fort Henry National Historic Site.
What is the role of my appointed Wedding Coordinator?
They will work directly with you to create an event plan to support your wedding day from booking until your big day. They will be available to:
- answer questions and provide suggestions throughout the planning process
- design a personalized floor plan for you
- facilitate the set-up and teardown of your event furniture
- grant building access
- set-up time for your booked vendors
- monitor day-of timeline
- host your onsite ceremony rehearsal and assist with queuing you down the aisle on your big day
- escort you throughout the Fort Henry grounds for your wedding photographs and assist with your Grand Entrance if requested.
Your Wedding Coordinator will transfer event responsibilities to the Catering Manager following dinner service, who will remain on site until the bar and venue close for the evening.
Please note your Wedding Coordinator will work directly with your Wedding Planner where applicable.
How long does dinner service usually take?
Including speeches, please allocate 2 hours for your dinner service.
I have a question about the catering and bar services at the venue. Who should I contact?
Our exclusive food service provider at the Great Hall is Bytown Catering. The Bytown sales team will be happy to provide you with a complimentary catering quote; please contact them directly at email@example.com. You can also preview their menu offerings and pricing at www.bytowncatering.com.
Who do I contact regarding table linens, napkins, tableware and glassware?
Please contact firstname.lastname@example.org to discuss the available styles, colours and fabrics.
May I use my own caterer at our reception?
No. We do not allow any outside food, other than your wedding cake, to be brought into for your reception. Our exclusive caterer, Bytown Catering, will be more than happy to work with you to discuss and customize your catering needs for your event.